Pre-Wedding:

·         Unlimited meetings and phone calls necessary to plan and evaluate all wedding details including a budget guideline, checklists, and timelines.  This will also include ongoing reminders such as contract deadlines and payments due.

·         Schedule and attend site visits for the selection of ceremony site and reception venue as needed

·         Provide all vendor referrals, schedule and attend all vendor selection appointments

List may include: Florist, Photographer, Videographer, Entertainment (band, DJ, ceremony musicians, cocktail hour music), Cakes, Linens, Transportation, Invitations, Caterer, Lighting, Dresses, Tuxedo Rentals, Rental Company, Security, Valet, etc.

·         Once vendors are chosen:

o        Ongoing phone calls, emails and meetings as necessary to plan all details and confirm all vendors

o        Extremely detailed wedding itinerary distributed to all contracted vendors

·         Once venue is chosen:

o        Attend food tasting and assist with menu design

o        Develop floor plan and seating chart for reception

o        Manage all items needed for seated reception (seating cards, menu cards, table numbers, etc.)

o        Ongoing phone calls and meetings with caterer/venue to manage all details and create wedding day itinerary

·         Assist with the design, development and implementation of the save the dates, invitations, programs, maps, and any other paper products:

o        Deliver wedding invitations and guest list to calligrapher

o        Coordinate stuffing, stamping and mailing of wedding invitations

o        Hand canceling of invitations at the post office

o        Develop and handle print production of wedding programs

o        Develop ideas and coordinate favors for guests

o        Coordinate itinerary’s for out of town guests

·         Manage guest list and all RSVP’s (complete alphabetical guest list to be provided by client in excel format)

·         Schedule dress fittings and attend final fitting to learn dress bustle

·         Schedule engagement and bridal portrait.  Attend bridal portrait, assist with the delivery of gown and bridal bouquet

·         Determine transportation needs and hotel accommodations for wedding party and out of town guests

o        Scheduling of limousines, shuttle buses, and specialty cars

o        Determine availability and negotiate rates for hotel room blocks

·         Meet with bride and family the week prior to the wedding:

o        Pickup all personal items (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony and reception venue

o        Plan ceremony and discuss family information, pew seating, processional and recessional

o        Wedding weekend itinerary distributed to families and wedding party

·         Write, edit, and deliver wedding announcement and photo for the Houston Chronicle

·         Attend rehearsal, coordinate ceremony (on absence of on-site church coordinator), handle marriage license, and church fee

·         Assembly and delivery of out of town gift bags

·         Available to handle any special requests (champagne in car for exit, to go basket for bride & groom, etc.)

 

Wedding Day:

·         Complete wedding day coverage to manage and assist with:

o        Wedding day timeline

o        Vendor set-up at ceremony and reception venue

o        Payment of vendor balances and tips distributed as requested

o        Transportation for out-of-town guests and wedding party

o        Hair and makeup schedule

o        Delivery of bridal gown and bridesmaids dresses

o        Assist bride and wedding party in dressing room prior to ceremony

o        Food trays and beverages for bridal party

o        Organization and distribution of all personal flowers

o        Coordination and timing of ushers, house party, attendants, family and bride and groom

o        Transport personal items from ceremony to reception

o        Bustle bride’s dress and arrange refreshments upon couple’s arrival to reception

o        Coordination of entertainment and all announcements and events throughout the evening (first dance, toasts, cake cutting, bouquet toss, etc.)

o        Specially requested photographs and videography

o        Coordination of bride and groom’s exit

·         Ensure that all personal items (gifts, cake topper, bride’s bouquet, toasting glasses, cake knife, etc.) are taken and returned following wedding weekend

 

Post Wedding:

·         Pick-up tuxedos from hotels and return to rental location

·         Return all rental items (cake boards, linens, easels, etc.)

·         Delivery of wedding dress to cleaners for cleaning and heir looming

·         Return all personal items and gifts to bride and groom following the honeymoon