Pre Wedding (4 to 6 weeks prior to date):

·         Planning meetings (limited to 2), phone calls, and emails necessary to finalize wedding details

·         Obtain copies of all vendor contracts

o        Contact all vendors and inform them of Belle of the Ball assistance

o        Confirm all contract details (deliveries, set-up times, etc.)

o        Meeting with reception venue/caterer to develop wedding day itinerary

o        Develop extremely detailed wedding itinerary distributed to all contracted vendors

·         Meet with bride and family the week prior to the wedding:

o        Pickup all personal items from bride (guest book, pen, portrait, toasting glasses, sign-in book, cake knife, favors, programs, etc.) and transport to ceremony and reception venue

o        Plan ceremony and discuss family information, pew seating, processional and recessional

o        Wedding weekend itinerary distributed to families and wedding party

·         Attend rehearsal, coordinate ceremony (on absence of on-site church coordinator), handle marriage license, and church fee

·         Available to handle any special requests (champagne in car for exit, to go basket for bride & groom, etc.) during wedding weekend

 

Wedding Day:

·         Complete wedding day coverage to manage and assist with:

o        Wedding day timeline

o        Vendor set-up at ceremony and reception venue

o        Payment of vendor balances and tips distributed as requested

o        Coordination of transportation for out-of-town guests and wedding party

o        Hair and makeup schedule

o        Delivery of bridal gown and bridesmaids dresses

o        Assist bride and wedding party in dressing room prior to ceremony

o        Food trays and beverages for bridal party

o        Organization and distribution of all personal flowers

o        Coordination and timing of ushers, house party, attendants, family and bride and groom

o        Transport personal items from ceremony to reception

o        Bustle bride’s dress and arrange refreshments upon couple’s arrival to reception

o        Coordination of entertainment and all announcements and events throughout the evening (first dance, toasts, cake cutting, bouquet toss, etc.)

o        Specially requested photographs and videography

o        Coordination of bride and groom’s exit

·         Ensure that all personal items (gifts, cake topper, bride’s bouquet, toasting glasses, cake knife, etc.) are taken at the end of the evening

 

Post Wedding:

·         Pick-up tuxedos from hotels and return to rental location

·         Return all rental items (cake boards, linens, easels, etc.)

·         Return all personal items and gifts to bride and groom following the honeymoon